How to Optimise Your Coworking Space for Remote Team Collaboration

February 15, 2025Future of work

Communication in a professional environment is challenging, but it becomes even more so when you are part of a distributed remote team. Messages can easily get lost in translation, time zones can create delays, and before you know it, a simple call can turn into a nightmare.

This is exactly why coworking spaces have become the go-to solution for remote teams. Companies are looking for flexible ways to keep their remote teams connected without the usual headaches of traditional offices. A well-optimised coworking space can bridge the gap. If you are wondering what open-space coworking is and how it benefits remote teams, check out this guide: What is Open-Space Coworking?

FlowSpace gives teams access to thousands of coworking spaces, meeting rooms, and event spaces in one platform. But having a coworking space doesn’t magically solve all remote collaboration problems. If the Wi-Fi is spotty, the meeting rooms are always booked, or there’s no space to brainstorm, things can go south quickly. That’s why setting up the right environment matters.

That is why, in this blog, we’ll discuss practical ways to optimise a coworking space for remote team collaboration so your team can work together seamlessly, no matter where they’re based.

Key Strategies for Optimisation

Remote team collaboration isn’t just about sending emails. It needs clear communication, the right tools, and a team culture that actually encourages people to talk to each other. Sounds simple, right?

Well, not always. A study by Buffer found that 20% of remote workers struggle with communication and collaboration, which is no surprise when half the team is in different time zones, and the other half forgets to check Slack.

That’s why remote team collaboration tools like video calls and instant messaging apps are a must. And while we’re at it, building trust and transparency in remote teams is just as important as having strong Wi-Fi. Virtual team-building activities might sound cheesy, but they work because it’s easier to collaborate when you actually like the people you work with. Optimise your coworking space for productivity, whether remote, hybrid, or office-based, as explored in Office vs Hybrid vs Remote.